I built a system that automatically schedules AI-powered interviews, sends personalized emails, follows up with candidates, and tracks everything in a spreadsheet—all without human intervention.

The Problem Every HR Team Faces

Imagine you're hiring for a position and receive 200 applications. For each candidate, someone needs to:

Review their resume
Schedule an interview
Send an email invitation
Follow up if they don't respond
Follow up again... and again
Track who completed what

That's hundreds of emails, calendar invites, and spreadsheet updates. It's tedious, time-consuming, and honestly—a perfect job for automation.

Enter: AI-Powered Interviews with Oration AI

Here's where it gets interesting. What if the interview itself could be handled by AI?

Oration AI is a platform that conducts voice-based interviews using artificial intelligence. Think of it as a friendly, consistent interviewer that:

Asks relevant questions based on the job description
Listens to candidate responses
Evaluates communication skills
Works 24/7 (no scheduling conflicts!)
Gives every candidate the same fair experience

The candidate simply clicks a link, and they're in a conversation with an AI interviewer. No downloads, no apps—just a browser.

What I Built

I created an automation system that connects everything together:

Candidate applies
       ↓
Passes initial screening
       ↓
System waits 2 days (cooling period)
       ↓
AI interview link is generated
       ↓
Personalized email is sent
       ↓
Automatic follow-ups if no response
       ↓
Interview completed → Status updated

The Magic Behind the Scenes

Every 6 hours, the system automatically:

Checks the spreadsheet for candidates ready for interviews
Creates a unique interview link using Oration AI's API
Sends a personalized email with the interview invitation
Updates the tracking sheet so nothing falls through the cracks

Every 12 hours, it also:

Finds candidates who haven't interviewed yet
Sends friendly reminder emails on a schedule:
- Day 2: "Hey, don't forget about your interview!"
- Day 4: "Just a gentle reminder..."
- Day 6: "Last chance to complete your interview"

Why This Matters

For HR Teams

Save 10+ hours per week on repetitive email tasks
Never forget to follow up with a candidate
Consistent candidate experience every time
Focus on what matters: final interviews and decisions

For Candidates

Flexible scheduling: Interview anytime, anywhere
No pressure: Take the AI interview when you're ready
Fair process: Everyone gets the same questions
Quick response: No waiting days for a callback

For Companies

Scale hiring without scaling the team
Reduce time-to-hire significantly
Data-driven decisions with interview analytics
Cost savings on initial screening rounds

How Oration AI Works

When a candidate clicks their interview link, here's what happens:

They're greeted by an AI interviewer with a friendly introduction
Questions are asked based on the job requirements you set
The AI listens and responds naturally to their answers
Follow-up questions are generated based on responses
The interview concludes and data is sent back to your system

The entire experience feels like a phone call with a recruiter—except it's available 24/7 and never has a bad day.

The Technical Bits (Simplified)

For those curious, here's the tech stack in plain English:

Tool	What It Does
n8n	The automation brain that connects everything
Google Sheets	The database tracking all candidates
Oration AI	Conducts the actual AI interviews
Brevo	Sends all the emails
Webhooks	Notifies the system when interviews complete

Everything talks to everything else automatically. When Oration AI finishes an interview, it tells my system, which updates the spreadsheet, which could trigger the next step in your hiring process.

Real Results

After implementing this system:

100% of eligible candidates receive interview invitations on time
Follow-up rate: 3 automatic reminders sent if needed
Zero manual email sending required
Complete audit trail of every interaction

Is This the Future of Hiring?

I think AI interviews are a tool, not a replacement. They're perfect for:

Initial screening rounds
High-volume hiring
Standardizing the first touchpoint
Giving candidates flexibility

But final decisions? That's still (and should be) human territory.

The goal isn't to remove humans from hiring—it's to free them up for the conversations that actually matter.

Want to Build Something Similar?

This is part of my Recruitment Automation Suite:

AI CV Assessment - Automatically analyzes resumes
AI Interview Automation (this project) - Handles screening interviews

Both workflows work together: CV Assessment scores candidates, top scorers get AI interviews, and the best candidates reach your desk ready for a final conversation.

Get Started

Check out the full project with setup instructions:

View on GitHub →

Built with n8n, Oration AI, and a lot of coffee.

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